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The Website of Teynham Parish Council

 

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Information available from Teynham Parish Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts) This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can

be contacted.

Who’s who on the Council and its Committees

Website, newsletter.

NIL

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website, newsletter.

NIL

Location of main Council office and accessibility details

Website, newsletter.

NIL

Staffing structure

N/A

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Available from the Clerk to the Council upon request

NIL

Finalised budget

Available from the Clerk to the Council upon request

NIL

Precept

Available from the Clerk to the Council upon request & website

NIL

Borrowing Approval letter

Available from the Clerk to the Council upon request

NIL

Financial Standing Orders and Regulations

Available from the Clerk to the Council upon request & website

NIL

Grants given and received

Available from the Clerk to the Council upon request & in newsletter

NIL

List of current contracts awarded and value of contract

Available from the Clerk to the Council upon request

NIL

Members’ allowances and expenses

Available from the Clerk to the Council upon request

NIL

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

N/A

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Available from the Clerk to the Council upon request & website

NIL

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions) current and previous council year as a minimum

Timetable of meetings (Council and Parish Meetings)

Website & notice boards

NIL

Agendas of meetings (as above)

Website and notice boards

NIL

Agenda of Committee Meetings

Notice Boards & available from the Clerk to the Council upon request

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Available from the Clerk to the Council upon request

NIL

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Available from the Clerk to the Council upon request

NIL

Responses to consultation papers

Available from the Clerk to the Council upon request

NIL

Responses to planning applications

Available from the Clerk to the Council upon request

NIL

Bye-laws

Available from the Clerk to the Council upon request & website

20p.

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business: Procedural standing orders

Available from the Clerk to the Council upon request & website

NIL

Committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Available from the Clerk to the Council upon request

NIL

Policy statements

Complaints procedures (including those covering requests for information and operating the publication scheme)

Available from the Clerk to the Council upon request & website

NIL

Information security policy

Records management policies (records retention, destruction and archive)

Data protection policies

Schedule of charges (for the publication of information)

See schedule below

Class 6 – Lists and Registers

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Currently maintained lists and registers only

Assets Register

Available for inspection upon request from the Clerk to the Council

NIL

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Available for inspection upon request to the Clerk to the Council

NIL

Register of members’ interests

Available for inspection upon request to the Clerk to the Council & on website

NIL

Register of gifts and hospitality

Available for inspection upon request to the Clerk to the Council

NIL

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments

Available for inspection upon request to the Clerk to the Council

Burial grounds and closed churchyards

N/A

Community Hall

Available for inspection upon request to the Clerk to the Council & website

NIL

Playing fields and recreational facilities

Available for inspection upon request to the Clerk to the Council

NIL

Seating, memorials and lighting

Available for inspection upon request to the Clerk to the Council

NIL

Bus shelters

N/A

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Community Hall Hiring Fees

Available from the Clerk to the Council & website

Allotment Hire Fees

Available from the Clerk to the Council.

Teynham News Subscription Rates

Available from Clerk to the Council & website

Teynham News Advertising Rates

Available from Clerk to the Council & website

Contact details: The Clerk to Teynham Parish Council,
51 Honeyball Walk, Teynham, Sittingbourne, Kent ME9 9TN.

01795 522699 Email: parishclerk@teynham.org
Office hours: 10.00am until 5.00pm weekdays only.

 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and is published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ ..p per sheet (black & white)

No charge

Photocopying @ ..p per sheet (colour) N/A

Not available.

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Bye-Laws

The Meadow - Pleasure Grounds, Public Walks and Open Spaces - 20p

Section 12 & 15 of the Open Space Act 1906

The Meadow - Dog Bye- Laws - 20p

Section 164 of the Public Health Act 1875.

Other

Community Hall Hiring Fees

Various dependant on requirements of hirer

Energy costs, licences, maintenance and running costs, taxes.

Allotment Fees

Various - dependant on size of allotment or whether allottee retired.

Rental and running costs

Teynham News - Subscription Fee

£4 per year

Cost of publication and postage

Teynham News - Advertising Fee

Various depending on size of advertisement and period of advertising.

To assist with the cost of publication.